Job Description

Job Description

POSITION SUMMARY:

Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the President and also serves as a liaison with the Board of Directors. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

PRIMARY RESPONSIBILITIES:

President Support

• Provide comprehensive support services to the President that ensures outstanding communication and responsiveness
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day- to-day engagements
• Support President with internal and external communications
• Conduct research and analysis on issues of interest to the President
• Support and manage a high-volume of requests and projects to meet the objectives of the President
• Prepare and edit correspondence, presentations, reports, and memos
• Complete expense reports and manage correspondence with vendors
• Organize meetings and events for convenings, retreats, various board meetings, and other Logistics
• Serve as a liaison to Board of Directors
• Maintain quality filing and communications systems including contact management, document management, and archiving
• Assist in other administrative tasks as needed

Board of Directors Support

• Prepare and distribute meeting agendas, materials (including board packs), and minutes
• Maintain accurate records of board meetings, actions, and decisions
• Handle all communications related to the board, including email, phone, and correspondence
• Arrange meeting facilities and manage event logistics for all board meetings
• Support board leadership and committee chairs by preparing and circulating all materials in an organized manner

QUALIFICATIONS:

• Experience: 2-4 years related work experience

• Familiarity with the nonprofit sector

• Strong interpersonal skills with the ability to take initiative, multitask, be a team player, be flexible, adapt to shifting priorities, and prioritize work

• Excellent communication skills, both verbal and written

• Demonstrated writing and analytical skills

• Excellent organizational skills, commitment to accuracy, and attention to detail

• Ability to access a wide range of sources and networks for information

• Good judgment and ability to function independently

• Good working knowledge of all Microsoft Office applications, Google Suite, and social media web platforms

• Ability to manage up

• Ability to handle sensitive and confidential situations with diplomacy

• Highly experienced in electronic communications

SALARY/BENEFITS:

$36-$41 per hour

25 hours per week

Hybrid Setting

Limited benefits package

Please do not contact the Hiring Manager directly.

Applications will be accepted until September 8, 2025.

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